POWER POINT

Result

1. Overview of data charting and graphing

You can add a data chart or graph to your presentation in one of two ways:

·   You can create a chart or graph in your presentation.    When you create a new chart in PowerPoint, you edit the data for that chart in Office Excel 2007, but the data is saved with the PowerPoint file.

·   You can paste an Excel chart or graph into your presentation and link to the data in an Office Excel 2007 file.    When you copy a chart from a saved Office Excel 2007 file and paste it into your presentation, the data in the chart is linked to that Excel file. If you want to change the data in the chart, you must make your changes to the linked worksheet in Office Excel 2007 and then refresh the data in your PowerPoint presentation. The Excel worksheet is a separate file and is not saved with the PowerPoint file.

 NOTE   If you open a presentation that was created in an earlier version of PowerPoint and the presentation contains a graph or chart that was created by using Microsoft Graph, PowerPoint 2007 will maintain the look and feel of the graph or chart, and let you continue to update your graph or chart.

A chart in PowerPoint that is made up of sample data from an Excel worksheet

 Insert a chart or graph in your presentation

Do the following when you want to create a new chart or graph in PowerPoint:

·   In PowerPoint, click the placeholder that you want to contain the chart.

·   On the Insert tab, in the Illustrations group, click Chart.

·   In the Insert Chart dialog box, click a chart, and then click OK.

Office Excel 2007 opens in a split window and displays sample data on a worksheet.

Sample data on an Excel worksheet

•    In Excel, to replace the sample data, click a cell on the worksheet, and then type the data that you want.

You can also replace the sample axis labels in Column A and the legend entry name in Row 1.

 NOTE   After you update the worksheet, the chart in PowerPoint updates automatically with the new data.

When you are finished inputting the data in Excel, on the File menu, click Close.

2. How to Run a PowerPoint Presentation

The whole point of a Microsoft PowerPoint presentation is to deliver a show to an audience. If that audience is in the same room with you, you can display your slide show onscreen.

Slide Show view is the view that you use when showing the presentation to others. One slide appears onscreen at a time, completely filling the screen. You may have used this view already — to check your work — while you were creating the presentation.

You can start Slide Show view from the first slide or from the current slide. The following table summarizes the methods of doing each.

Methods of Entering Slide Show View

From First Slide	From Current Slide
Shortcut key(s)	Press F5	Press Shift+F5
View tab	Slide Show→From Beginning	Slide Show→From Current Slide
View buttons (bottom right of screen)	N/A	Slide Show View button

Then, after you’re in Slide Show view, you can show your presentation. Here’s how:

·    Move to the next slide (in any of these ways):

                     Click the mouse.

                     Press any key on the keyboard (except Backspace or the left arrow).

                     Right-click to display a shortcut menu and then choose Next.

·    Move to the previous slide (in any of these ways):

                     Press Backspace or the left arrow on the keyboard.

                     Right-click to display a shortcut menu and choose Previous.

·    Jump to a specific slide:

                     a.Right-click to display a shortcut menu.

                     b.Point to Go to Slide.

                     c.Click the slide you want to display.


·    End the show (in any of these ways):

                     Click through to the end of the slide show (black screen) and then click one more time.

                     Press the Esc key.

Right-click to display a shortcut menu and then choose End Show.